Employee Wellness Program

1. Program Objective: This is an add-on to the current Employee Assistance Program. The purpose of the Employee Wellness Program is to promote the health and well-being of our staff. We believe that a healthy workforce is the key to providing the best service to our community. HCESD8 is committed to providing the resources our staff needs to live healthy lives. This program can provide many benefits to HCESD8, including improved employee overall health and well-being, reduced healthcare costs, increased employee engagement and productivity, improved employee retention and recruitment, and enhanced organizational image and reputation.

2. Scope: An employee must be classified as full-time to participate.

3. Participation: participation in the wellness program is voluntary. Employees will not be penalized for not participating.

4. Confidentiality: All health information collected as part of the wellness program will be kept confidential. Employees will not be required to disclose any health information that they do not want to share.

5. Administration: This program will be administered by the Office of Business Administration. If you have any questions or would like additional information about this program, contact the management team or Human Resources.

6. Revision: This program will be periodically reviewed and may be revised from time to time. Any changes to the program will be subject to approval. Employees will be notified of any changes to the program.

Process:

1. Funding Strategy: Each eligible employee will accrue a $100 benefit per pay period that may be used towards reimbursing eligible expenses (see below). These benefits must be used by the end of each fiscal quarter, or will be lost. Reimbursements will be disbursed and reflected on the employee’s paycheck once approved by the Office of Business Administration.

2. Program Tracking: Benefits will be tracked electronically as they are accrued for Eligible employees participating in the program. Balances will be adjusted as reimbursements are disbursed.

3. Submission: Employees will be required to use the provided form to submit for reimbursement. Expenses subject to reimbursement must be substantiated with receipts or other documentation.

4. Eligible Expenses: Gym memberships, fitness classes, nutrition counseling, financial counseling, tobacco cessation programs, weight loss programs, mental health services, and other healthcare-related costs including but not limited to:

•The cost of diagnosis, cure, mitigation, treatment, or prevention of disease.

•The cost of transportation for medical care

•The cost of insurance premiums for medical care

•The cost of supplemental health insurance premiums

•The cost of prescription drugs and medications

•The cost of medical devices and equipment

•The cost of long-term care services

•The cost of dental care

•The cost of vision care

•The cost of preventative care

5. Monitoring: The program’s progress will be monitored periodically for engagement and financial implications. Potential Key Performance Indicators (KPIs) should be considered: Decrease the number of substantial healthcare events, decrease the number of workplace injuries, increase average employee satisfaction, decrease employee turnover rate, decrease absenteeism, decrease recruitment costs, increase applications per job vacancy, and increase intrapersonal employee expectations.